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Probation Data and Reporting Manager in the Prisons & Probation Analytical Services Unit

Category : Government
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Location : Cardiff , Leeds , London
Salary : £ 30,989 - £ 47,591
Type : Permanent
Closing Date : 2020-08-04
Date Posted : 2020-07-26
Reference : 35810  

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity


We have a permanent role with the Community Performance Team with MoJ Data & Analytical Services at Band B/SEO level.

The Successful candidate will have the option to be based at one of the following locations:

  1. 10 South Colonnade, London (flexible working arrangements are available between 102 Petty France, MoJ Hubs and home)
  2. 5 Wellington Place, Leeds.
  3. NPS, Churchill House, Cardiff (await confirmation from Joe Longman)

Salary is location dependent

Interviews are likely to take place in September 2020 and interviews are likely to be held virtually. More information will be made available to those invited to interview. We will keep a merit list for a year for those who successfully pass the interview board but who are not offered a post.


Data and Analytical Services Directorate (DASD) sits at the heart of the Ministry of Justice (MoJ) providing analytical support across a diverse and exciting agenda. We work in a dynamic and fast paced context and our skills are in heavy demand across the MoJ. We are a cross-disciplinary directorate with a supporting policy development and operational delivery with a mixture of generalist analysts and data users, social researchers, operational researchers, statisticians and economists.

Data and reporting have a crucial role to play in the achievement of the Ministry’s goals. We provide the evidence on which to make good policy choices, monitor and evaluate progress and demonstrate outcomes. There is a huge appetite within the Ministry for more and better analysis, which is driving us to recruit.

MoJ provides an exciting and dynamic environment with considerable opportunity to make a difference.  DASD comprises around 300 staff who providing support, challenge and advice to policy and operational colleagues and Ministers right across MoJ and beyond.  DASD has a crucial role to play in the achievement of the Ministry's goals.

Why work for the Ministry of Justice?

  • Flexible working arrangements – including compressed hours, flexi-time, working for home or commuter hubs outside of London
  • Regular job rotations to broaden experience – there are regular optional rotations for analysts of all levels to expand experience and opportunities
  • Analysis is at the centre of the Department’s decision making – with the move to a ‘Data Driver Department’ and a Secretary of State keen for all decisions to be evidence driven, your analysis will be key in influencing decisions
  • See the frontline and what your work is influencing – regular opportunities to visit prisons and probation providers to better understand the areas your analysis is affecting
  • Range of new areas of work and software – with the move to a more ‘Data Driven Department’ there will be many new areas of analysis to develop and a better range of analytical software

Job Description

The Community Performance Team sits in Performance Analytics and Contract Management Unit, in Prison and Probation Analytical Services in DASD. The team supports the development and delivery of the probation performance framework for both the National Probation Service (NPS) and Community Rehabilitation Companies (CRCs – private probation providers). Key responsibilities for the team include performance reporting though interactive tools, dashboards and a quarterly publication, to the development and delivery of new measures to meet emerging departmental and government priorities and data management. It is a high-profile area with keen Ministerial interest involving regular opportunities to feed data and evidence into emerging departmental strategies, such as Probation reform.

The role is responsible for leading on the development of management information and reporting delivery systems that are required to support operational and contract management functions for probation. In addition, you will play a key role in working with MoJ Digital to ensure current and future reporting systems meet the range of HQ business requirements, ensure the processes of releasing reporting products and data comply with data quality standards, and act as the first port of call for emerging business intelligence requirements. It will also include support to the wider functions for probation, involving the application of specialist skills in report writing, data manipulation and data presentation to develop a reporting service for key stakeholders.

Key Responsibilities of the role

  1. Management of PPAS processes for the Delius reporting environment, including gatekeeping reports releases and ensuring best practice by the wider team.
  2. PPAS lead link with MoJ Digital to ensure current and future reporting requirements are fit for purpose, including review and support of the product backlog.
  3. Support development of the data environment; covering type of data, storage, accessibility; and the tools to analyse the data
  4. Develop a suite of quality assured Business Objects reports and analysis to support current and new priorities in Probation, including transition to the Unified Probation Model
  5. Working collaboratively and build strong working relationships across MoJ, HM Prison and Probation Services (HMPPS) and OGDs with colleagues in contract management, policy, operations and analysis.
  6. Providing sound advice and management information to operational and contract management teams, senior officials across MOJ and cross-government taskforce groups.
  7. Develop and maintain the collection of data using large and complex datasets, and reporting on value-added Management Information to support key stakeholders.
  8. Support the wider team in the delivery of emerging new priorities, for example Ministerial commissions or changes to performance frameworks.

Skills Required

The following experience and skills are essential:

  1. Working knowledge of the probation national case management systems (nDelius) and associated reporting system
  2. Advanced report development using Business Objects
  3. Using structured project management techniques
  4. Ability to deliver projects on time, working with colleagues and key stakeholders to agree objectives and timescales
  5. Advanced use of data manipulation tools such as Excel or Access
  6. Experience of producing reports and briefings to a high standard 

The following experience and skills are desirable:

  1. Developing and maintaining new large and complex databases
  2. Requirements of Government Information Assurance

 You should also demonstrate that you have the report writing skills outlined on the job description.

Recruitment Process

You will be assessed against the Civil service success profiles framework.


You will be asked during the application to submit an anonymised CV.


  • Making Effective Decisions
  • Communicating and Influencing
  • Working Together
  • Delivering at Pace

Please also refer to the CS Behaviours framework for more details at this grade (Level 3 - HEO and SEO or equivalent):



1: You are asked to provide examples of the following analytical requirements:

Applies quantitative analytical methods effectively to drive insights and evidence that influence decision making and add value:

  • Identifies, gathers and brings a range of often large data sets together, identifying and resolving quality issues
  • Uses appropriate methods and techniques to analyse the data to gain insight and evidence that solves problems or questions
  • Presents findings and insights persuasively so customers engage and understand the evidence and use it to influence decisions
  • Anticipates potential further uses of data wider than solving initial problem, and can raise awareness and engagement in value of quantitative approaches

For Further Information:

If you would like to discuss this advert in more detail please feel free to contact:

Joe.Longman1@justice.gov.uk (07976 720807), or Kate.Shaw@justice.gov.uk (07834 157847)

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