Login Status




HMP Highpoint : Management Co

Category : Government
Law Jobs Save Add To Shortlist
Law Jobs Favorites Add Recruiter To Favorites
Law Jobs Email Email To A Friend
Law Jobs Recruiter Recruiter Profile
Law Jobs Search More Jobs From This Recruiter
Law Jobs Text Size Increase Text | Decrease Text
Law Jobs Print Print
Location : Bury St Edmunds , Cambridge , Haverhill , Newmarket
Salary : £ 19,781 - £ 21,963
Type : Permanent
Closing Date : 2021-12-22
Date Posted : 2021-12-19
Reference : 50784  

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Overview of the job

This is an administrative job in an establishment


The job holder will provide administrative support to the Governor and other senior staff, managing their appointments and keeping them informed of day- to-day issues as and when they arise.

This is a non-operational job with no line management responsibilities.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

  • Responds to and/or distributes correspondence relating to the Governor including internal and external documents
  • Co-ordinate the Governor and Deputy Governor's diary, including appointments for staff, managers, internal/external stakeholders and members of the public
  • Receive telephone calls on behalf of the Governor, ensuring any messages and requests for information are actioned
  • Manage Governor/Deputy Governor's emails; highlighting priority work to be actioned and responding to general enquiries
  • Co-ordinates the weekly movement's sheet for the Senior Management Team
  • Maintain a log of all investigations and disciplinary hearings (fast track  or full disciplinary), call witnesses and type transcripts of hearings
  • Transcribe and publish staff information notices and notices to  prisoners and Governors / Operational Orders
  • Book accommodation and travel, as required for Governor, and  other senior managers
  • Send out global emails as and when required to all staff and act as the intranet publisher for the establishment
  • Undertake other administrative tasks including:
  • Organise, produce and maintain accurate records for area of work
  • Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
  • Complete monitoring returns for area of work
  • Input requisitions on to the finance database and process requisitions for defined area of work
  • Co-ordinate any awareness sessions for area of work
  • Prepare paperwork for checking by manager, conducting initial checks as required
  • Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
  • Maintain and check establishment databases, manual  filing  systems and logs of information, responding within agreed timescales and producing reports as required
  • Collate information relating to relevant Service Delivery Indicators (SDI's)
  • Act as secretary to meetings as required including organising agenda, taking and , distributing minutes and action points

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder
An ability to fulfil all spoken aspects of the role with the confidence through the medium of English or (where specified in Wales) Welsh.


  • Changing and Improving
  • Communicating and Influencing
  • Working Together
  • Managing a Quality Service
  • Delivering at Pace

Hours of Work (Unsocial Hours) Allowances

37 hour working week

  This job is closed - View Recruiter Profile    




To stay safe in your job search we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the SAFERjobs website for information on common scams and to get free, expert advice for a safer job search.